Below is the information you need, to exhibit at our events. We really appreciate your support.
Information for Exhibitors
Thank you for your interest. Below you’ll find details of our confirmed events. More events will be added when details and contracts are finalised.
We’re always pleased to welcome new faces to our events, as well as “regulars”. If you need any advice or have any questions, just let us know.
Our events do vary in style and in content, so we try hard to describe them accurately for you. Please read the details and let us know if you want more information.
In recent years we’ve staged Craft and Design Shows, Contemporary Craft Shows, Christmas Markets, and Craft Marquees within other shows. We aim to produce well-organised, professional events with realistic stand fees for exhibitors. Although Woodland Crafts Events Management have organised hundreds of events over the past thirty years, we never forget that we were (and still are) exhibitors ourselves!
We very much hope you’ll be able to join us!
Paul & Lynn Bishopp
Don’t forget to bookmark this page so you can refer to our Exhibitor’s information easily and see any additional shows that are added throughout the coming year.
Do you need more information or have any additional questions?
Please view our Frequently Asked Questions section which should answer most queries you have.
However, if you require any other information or have any additional questions, please get in touch. You can call us on 01243 641306 or email us by clicking on the button below:
Email us today
Here’s all the information you need about exhibiting at our events
To open each section, simply click on the headings below. To close, just click the heading again.
Section 1: Requirements
General:
We like to make sure our events are enjoyable, friendly, and problem-free for all exhibitors. We try to avoid unnecessary “rules”, but we do expect certain standards of presentation and conduct. Exhibitors are expected to present their stands smartly and comply with trading standards legislation as well as general health and safety requirements. We like to ensure that customers visiting our events are treated politely, fairly, and honestly. We have a very good reputation, and we expect all exhibitors to behave in a professional manner. For exhibitors new to the business, this doesn’t mean you need expensive stands and equipment. It simply means that you need to behave professionally, your products need to be of good quality and your stand, display, tables etc. need to be tidy, safe, and smart. We treat customers the way they should expect to be treated by a reputable and honest business. We also ensure that all exhibitors are protected from unreasonable behaviour from other exhibitors. We’re always happy to help with advice so do call us or email if you have any questions.
Insurance:
You must have insurance for “Public and Products Liability” Insurance cover levels vary at each venue (see event details). Currently, a minimum of £2 million cover is generally required but at some venues the minimum is £5 million. We strongly recommend a minimum of £5 million everywhere. Cover can be arranged easily and cheaply (from around £60 per year for £5m). We must have a copy of your policy at least 2 weeks before the event. N.B. If you would like more information about obtaining cover, please let us know.
Electrical equipment:
In accordance with health and safety legislation, any electrical equipment you use at events must be maintained in safe condition. To be confident of this, we require that your lights, extension leads, electrical tools etc. must be P.A.T. tested, certificated, and carrying a current sticker, less than a year old, this includes any new equipment. We have test equipment and we can sometimes test and certify items for you at the events if you arrange this with us in advance. Call or email us if you need to know more.
Section 2: Frequently Asked Questions
Q. Are stand fees shown “per day” or for the whole event?
A. Fees shown are for the whole of each event. We don’t accept bookings for single days.
Q. Do I need insurance?
A. Yes. You cannot take part in our events without it. You need a specific policy to cover Public and Products liability. This will cover your liabilities for any injuries or damages etc. caused by your involvement in an event or by any products you sell. Your household or shop insurance will not cover you. Currently, a minimum of £2 million cover is generally required but at some venues the minimum is £5 million.
Q. How much does insurance cost?
A. Premiums vary but most exhibitors pay around £50-£90 per year for £5m cover. We can’t make specific recommendations but if you email us info@woodlandcrafts.co.uk we can give you details of insurance companies used by most exhibitors.
Q. My electrical equipment is new. Should it be “PAT tested”?
A. Yes. The “PAT test” is a requirement of some local authorities and we have to insist on it. Any item you plug in at an event must be tested and have a current certificate, less than a year old. It must also carry a test sticker. Surprisingly, it is not at all unusual for a new item to fail the test!
Q. How can I get my electrical equipment “PAT tested”?
A. Many electricians and small electrical shops will arrange this for you. Alternatively, you can usually have it done at our events for a small charge. We have specialist testing equipment, and we can issue a valid certificate. N.B. We cannot guarantee to be able to carry out testing so please check with us.
Q. Will there be an access gap beside my stand?
A. At our indoor shows, we provide a shared access gap to one side of each stand. In marquees and for open-ground stands, we don’t provide a gap, so you must book enough space to get in and out.
Q. I need to leave before the end of the event. Is this alright?
A. No! It is a strict requirement that you are there throughout the opening times of each event. By submitting your application, you are committing to keeping your stand fully intact and manned throughout show opening hours. Please do not arrive late, leave early, or start “tidying” your stand or packing things in boxes until closing time. This gives a bad impression to customers and is unfair to other exhibitors. We do not tolerate it!
Q. Can I have extra space to demonstrate my craft?
A. Sometimes. If your demonstration is interesting and we feel it will enhance the event, we may be able to give you free extra space. Where appropriate, you can request this on your application forms.
Q. When can I set up my stand before the event?
A. Usually the afternoon before the show and/or on the morning of the first day. You will receive an exhibitor’s information sheet with your application form and a copy with your acknowledgement and vehicle pass after we accept your applications. Access times and details of your booking will be included, and it is important to keep them safe and refer to them before the event. (A file for each event you book is a good idea). It is very surprising that a number of exhibitors fail to take note of the details of the events they are booking. This often results in problems for them. Please take the trouble to be aware of the event requirements, times, and details. If you need more details of setting up times before you apply, please contact us.
Section 3: EVENTS: The Craft & Design Show at RHS Garden Hyde Hall 2026
RHS Hyde Hall – Craft & Design Show 2026
Fri 1st May – Mon 4th May 2026 (4 Days)
This event is staged within RHS Garden, Hyde Hall, Essex. Exhibitors are housed mainly in professional carpeted marquees/pavilions. This is a fantastic opportunity to display your work to very large numbers of discerning customers in this busy and prosperous area.
RHS Garden, Hyde Hall has been the location for many successful Craft & Design Shows for many years, and we’re delighted to be returning to this wonderful venue in 2026. Our thanks go out as always to all our exhibitors who have taken part in the show over the past few years. It is always a privilege to work with so many talented people. Every year, we receive wonderful feedback from so many visitors. They love the show and they go home with plenty of treasures and treats.
N.B. WITH THE EXCEPTION OF SOME FOOD PRODUCTS, THIS IS A MAKER-ONLY EVENT AND NO BOUGHT-IN OR IMPORTED PRODUCTS ARE INCLUDED. We welcome applications from a wide range of craftspeople. We include makers, artists and designers selling their own work only. Speciality foods and drinks are also welcome but there may be restrictions to avoid conflict with the interests of the in-house catering providers.
Dates
Friday 1st until Monday 4th May 2026. – 4 Day Event.
Stands
Please note, standard spaces are 2metres deep, but for 2026 we are also making available a limited number of stands with 3metres depth. Various frontages are available as usual. See below for details.
This event can accommodate up to 100 stands.
The majority of stands are housed within high quality modern pavilion marquees located on the events site near the visitor centre and the main entrance to the RHS gardens. There is also space for some open-ground exhibitors. If you would be interested in trading outside in open-ground space, or in your own gazebo, you may prefer to contact us first to discuss availability of space before completing your application form. N.B. Open ground stands, gazebos etc., must be of professional quality and tastefully presented.
Products
We do not accept any “bought-in” craft products at this event (See exemption for food/drink above). Craft exhibitors must be solely responsible for the original creation of their product, and they must have the sole rights to the sales of it. Work must not appear to be mass-produced or be widely available online or in shops. Exhibitors must be able to show evidence that they are the makers/designers of the products on their stands. Any stand that appears to be displaying bought-in products will be removed from the event.
Applications will be assessed carefully. Product quality, individuality and presentation will be considered. Good quality photographs will help us to see your work and may be used to promote your products in publicity for the show.
In 2026, we again hope to be able to accommodate some demonstration space, but details of this may be uncertain until shortly before the show. If you are interested in having extra space for demonstration purposes, please let us know by ticking the checkbox on the application form.
Marketing/Publicity
This wonderful venue consists of established gardens and buildings belonging to the Royal Horticultural Society. It’s an extremely popular and busy venue for visitors and admission is free to all RHS members. Members receive advance publicity about our event, and we will of course be arranging our own publicity as well.
MARQUEE STAND FEES:
N.B. Stands in marquees are “end to end”.
Access gaps must be included in stand space booked.
Marquee stands are 2m in depth
(Extra depth, and “island” stands may be available by special arrangement).
2m depth stands:
2.5m wide = £438 | 3m wide = £515 | 4m wide = £668
5m wide = £825 | 6m wide = £978
OPEN GROUND STAND FEES:
Open ground stands are 3m depth.
(Extra depth may be available by special arrangement)
3m depth stands:
3m wide = £325 | 4m wide = £396
5m wide = £466 | 6m wide = £535
Electricity socket = £48
(Max 500 watts except by special arrangement)
.
Table hire = £12
Folding wooden table 1.8m x 0.7m (6ft x 2ft 3in approx.)
Chair hire = £6
Larger stands in marquees or open ground may be available by special arrangement. Please contact us to discuss.
Download the 2026 Craft & Design Show – Hyde Hall Application Pack for everything you need to know about exhibiting at this event plus the Craft & Design Show Application Form
Dates and details:
2026 Dates:
Fri 1st May – Mon 4th May
(Bank Holiday)
Times:
10am – 5pm
Description:
Craft and Design Show for makers and designers selling their own work.
We do not allow any bought-in products with the exception of food, drink and craft supplies
Event type:
Pavilions/Marquees (with a few additional outdoor stands)
Parking:
FREE
Venue:
RHS Hyde Hall
Creephedge Lane,
Rettendon
Chelmsford
Essex
CM3 8ET
SAT NAVS:
Use postcode CM3 8RA
What 3 Words:
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Directions:
From the M25: leave the M25 at junction 29 for A127 (signed Southend).
From the A127 exit onto the A132 (signed Wickford/South Woodham Ferrers).
From the A12: leave at junction 17, then at the roundabout take the second exit for the A130 (signed Southend/Basildson).
From the A130: Rettendon Turnpike roundabout follow the tourist attraction flower symbols towards South Woodham Ferrers on the A132. At the Shaw Farm roundabout turn into Willow Grove/Creephedge Lane.
Section 4: EVENTS: Crafts Marquee at Capel Military Show 2026
Crafts Marquee – Capel Military Show 2026
Nr Dorking, Surrey
Nr Dorking, Surrey
Fri 3rd July – Sun 5th July 2026 (3 Days)
Exhibitors who remember our Crafts Marquees at Shoreham Airshow, and at “Wings and Wheels”, Dunsfold in years gone by, will understand why we’re so pleased to have been invited to be at Capel in 2026. Far more than just a “military” show, this major event, attracting over 20,000 visitors, is well-established as a great family day out in this very prosperous catchment area.
The Capel Military Show is organised by members of the Dunsfold “Wings and Wheels” team.
Our stands will be in our high-quality modern marquee, in a very prominent position. This is a terrific chance to display your products to very large numbers of discerning customers.
*Please see below, the event organisers’ description of the show.
Dates and trading times
Friday 3rd, Saturday 4th & Sunday 5th July 2026 – 3 Day Event.
9:30am until 5:00pm each day.
Stands
Standard spaces are 1.8metres (6ft) deep. Various frontages are available as usual. See below for details. We can also accommodate a limited number of stands with extra depth, open corners, etc. Please contact us if you wish to discuss options.
This event can accommodate up to 60 stands.
Products
Although most exhibitors are usually makers, this is not a “Maker only” craft marquee and some bought-in craft products are included. We welcome applications from a wide range of exhibitors. We include makers, artists and designers selling their own work. We also accept some retailers with suitable bought-in products, as well as craft supplies, books etc. Speciality foods and drinks are also welcome but there may be restrictions to avoid conflict with the interests of the showground catering providers. (No food for “immediate consumption”).
Applications will be assessed carefully. Product quality, individuality and presentation will be considered. Good quality photographs will help us to see your work and your stand, and may be used to promote your products in publicity for the show.
In 2026, we hope to be able to accommodate some demonstration space, but details of this may be uncertain until shortly before the show. If you are interested in having extra space for demonstration purposes, please let us know by ticking the checkbox on the application form.
Marketing/Publicity/Demographics
The organisers arrange extensive publicity, and the show has an immense social media following. We will of course be arranging our own publicity as well. The show is promoted as a family-friendly event, attracting a diverse audience from this wealthy area, as well as from further afield. There are many visitors who travel from abroad for the weekend too. The organisers are very keen to promote our Crafts Marquee as an attraction at the show, so they will be mentioning us in their own publicity and social media posts.
*Excerpts from the Show organisers’ event details:
“With a weekend footfall of up to 20,000 visitors, an impressive average dwell time of over six hours, and a loyal audience (with 73% planning to return), the Capel Military Show offers retailers an exceptional platform to reach a highly engaged, diverse and affluent crowd.
Set across five event fields spanning more than 20 acres, the show layout ensures constant circulation. Our two trade and retail village locations are strategically positioned directly between the main arena displays and entertainment zones — giving traders prime exposure and sustained visitor flow throughout all three days.
Our core visitor age range spans 25 to 65+, supported by a strong digital audience of 68,000 Facebook followers and a rapidly growing online community.
The event attracts a broad mix of attendees:
- Families seeking a full weekend experience
- Parents with children enjoying funfair and entertainment areas
- History enthusiasts and re-enactment fans
- Military vehicle collectors and enthusiasts
- Visitors interested in memorabilia, collectables, crafts and unique gifts
We also attract a dedicated international audience, with visitors and re-enactors travelling from across Europe (and America) to take part in the show — further increasing buying diversity and broadening the customer base for traders.
This creates a blend of buyer profiles — from higher-income “proto-collectors”, typically older and male, to “adventurers” and mainstream shoppers, often female with varied incomes. The result is a robust and diverse craft-buying audience that supports traders offering everything from handmade goods and art to vintage-inspired items, décor, accessories, and gifts.
The Capel Military Show sits at the heart of Mole Valley, a district of approximately 89,000 residents, surrounded by affluent towns and villages including Dorking, Leatherhead, Bookham, Fetcham and Ashtead. This gives the event a substantial local and regional catchment before even accounting for the thousands who travel from further afield.
Visitor feedback for the event was exceptionally strong for 2025, with an overall satisfaction score of 4.62 out of 5, reflecting the high-quality experience delivered throughout the weekend. Perceived value for money was also outstanding at 4.50 out of 5 and operationally, core services performed well, with parking receiving a rating of 4.19 and toilets achieving 4.01, indicating solid performance in key logistical areas and supporting the overall positive visitor sentiment.
The Capel Military Show delivers not only footfall — but high-quality footfall, with broad appeal, strong buying intent, and a long engagement time that benefits every trader on site”.
MARQUEE STAND FEES:
N.B. Stands in marquees are “end to end”.
Access gaps must be included in stand space booked.
Marquee stands are 1.8m (6ft) in depth
(Extra depth, and “island” stands may be available by special arrangement).
1.8m depth stands:
2.5m frontage = £198 | 3m frontage = £236 | 4m frontage = £312
5m frontage = £388 | 6m frontage = £464
Electricity socket = £38
(Max 500 watts except by special arrangement)
.
Table hire = £12
Folding wooden table 1.8m x 0.7m (6ft x 2ft 3in approx.)
Chair hire = £6
Larger stands may be available by special arrangement. Please contact us to discuss.
Download the Capel Military Show Crafts Marquee Application Pack for everything you need to know about exhibiting at this event plus the Crafts Marquee Application Form
Dates and details:
2026 Dates:
Fri 3rd July – Sun 5th July
Times:
9:30am – 5:00pm
Description:
Crafts Marquee for makers and designers selling their own work, as well as specialist retailers,
food, drink and craft supplies
Event type:
Marquee within the main event
Parking:
FREE
Venue:
Aldhurst Farm
Temple Lane
Capel
Nr Dorking
Surrey
RH5 5HJ
SAT NAVS:
Use postcode RH5 5HJ
Directions:
From the M25: Leave the M25 at junction 8 or junction 9
From the A24: Turn off the A24 into Temple Lane. Follow show signage.
Click here to view a map of the location of the Capel Military Show.
Section 5: EVENTS: Contemporary Craft Show at Fort Purbrook 2026
Contemporary Craft Show at Fort Purbrook 2026
Dates and details to be confirmed